Operations and Maintenance Administrative Assistant
3.
9 Aztec, NM Aztec, NM Full-time Full-time Estimated:
$34.
7K - $44K a year Estimated:
$34.
7K - $44K a year AZTEC MUNICIPAL SCHOOL DISTRICT Job Description Operations/Maintenance Administrative Assistant Job
Summary:
Serves as the Administrative Assistant for the Operations/Maintenance Department and provides support to the Deputy Superintendent of Operations.
Reports to:
Deputy Superintendent of Operations Qualifications:
High School diploma or equivalent Minimum of three years of experience Demonstrate accounting Skills Demonstrate organizational Skills Demonstrate communication skills Demonstrate public relations skills Demonstrate Computer Skills Demonstrate project management skills Minimum age of 18 years Ability to perform job responsibilities Must complete a fingerprint background check
Qualifications:
Three years of related experience position Knowledge of Public School Facility Authority (PSFA) procedures and requirements Knowledge of and experience with accounting principles, including internal controls Knowledge and experience with the New Mexico Procurement Code Knowledge of and experience with project management and vendor relations Better than average recommendations from previous employers and/or other professionals familiar with the applicant's personal characteristics and workplace performance Knowledge of I-visions Essential Duties and
Responsibilities:
Follow local, state and federal law, adhere to the State Public Education Department Regulations and follow Aztec School Board Policy Provide secretarial and accounting functions for the Director of Operations and the Maintenance department Welcome all visitors and handle their requests or refer them to appropriate personnel Follow oral and written directions Assists in hiring qualified employees by participating in the interview process and making recommendations regarding the employment of applicants.
Coordinate and maintain records of annual safety inspections on machinery and equipment used by maintenance workers Attend, participate in monthly meetings Assist other Department personnel as needed Act in the capacity of the SchoolDude Administrator and Technology Support Assist with the district auction process Receive equipment and supplies that arrive at the Warehouse Maintain accurate documentation regarding life safety inspections and repairs Communicate effectively and professionally with students, employers, school staff, vendors, parents and the public Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
Work with outside vendors to schedule services and request quotes as needed in the district Prepare purchase orders and purchase requisitions Complete required reports in a timely and professional manner Successfully complete all training programs and all continuing education requirements in a timely and professional manner Coordinate the purchase of needed equipment and supplies to ensure smooth operation of the department Maintains the departments electronic Safety Data Sheets (SDS) Assists with training new employees on various department processes and procedures Organizes and guides facilities department staff to complete tasks including inspections, maintenance repairs, electronic documentation, and/or paperwork Maintain good public relations within the school district and community Pick up and circulate mail Communicates with other employees, departments, administrators, applicants and the public for the purpose of providing information and assistance relating to the Department.
Assign work orders to the proper department personnel and track work progress Event planner and department moral builder Input utility bills into the utility program manager after downloading from the internet and track.
Compile pertinent data to prepare various required state and local reports Answer incoming calls, take messages, and route them to appropriate staff.
Answer incoming calls and handle questions and requests that fall within level of responsibility Compile and report leave requests and absentee reports Order office supplies for department Successfully advances department and district initiatives Handle additional duties as assigned Working Conditions:
Ability to perform tasks quickly and efficiently and follow verbal directions Ability to work in wet, damp, dusty, pollen-filled and windy conditions Ability to work around congested areas Ability to perform assigned duties under adverse weather conditions Ability to maintain working relationship with a variety of personalities and temperaments amount other school personnel, students and public Ability to work a flexible work schedule around job responsibilities Ability to be mobile in a crowd Ability to wear protective gear as needed Supervisory
Responsibilities:
None Confidentiality:
Due to the sensitive nature of this position the highest degree of confidentiality is required.
Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed above and below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.
Education and/or Experience Please see Qualifications Communication and Language Skills Ability to read, interpret general accounting periodicals, journals, technical procedures, or governmental regulations Ability to assist with the preparation of reports, correspondence, and grants.
Ability to effectively present information and respond to questions from groups of staff, students, peers and community.
Mathematical Skills Ability to work with basic mathematical concepts Other Skills and Abilities Ability to establish and maintain effective working relationships with students, peers, parents and community.
Ability to communicate clearly and concisely Ability to use computers and other technology to accomplish job responsibilities Ability to perform tasks quickly and efficiently and follow verbal directions Ability to perform tasks quickly and efficiently and follow verbal directions Ability to work around congested areas Ability to work a flexible work schedule around job responsibilities Ability to be mobile in a crowd Communication and Language Skills Ability to read, analyze and interpret general accounting periodicals, journals, technical procedures, or governmental regulations.
Ability to assist with the preparation of reports, correspondence, and grants.
Ability to effectively present information and respond to questions from groups of staff, students, peers and community.
Mathematical Skills Ability to work with basic mathematical concepts.
Other Skills and Abilities Ability to establish and maintain effective working relationships with students, peers, parents, and community; ability to communicate clearly and concisely.
Ability to use computers and other technology to accomplish job responsibilities.
Ability to perform tasks quickly and efficiently and follow verbal directions.
Ability to work around congested areas.
Ability to work a flexible work schedule around job responsibilities.
Ability to be mobile in a crowd.
Analytical and Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret a variety of technical instructions in written, verbal or diagram form, and deal with several abstract variables.
Temperaments Ability to teach others, work with people, and influence people in their opinions, attitudes, and judgments.
Ability to perform a variety of duties.
Ability to work with people who express conflicting opinions.
Ability to solve problems, make sound judgments, and reach conclusions.
Ability to express personal feelings professionally, and perform effectively under stress.
Physical Attributes The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to stand, walk, talk or hear, and use hands and fingers to handle, type or feel.
The employee may occasionally sit, climb or balance, stoop, kneel, crouch, or crawl, and reach with hands and arms.
Specific vision abilities required by this job include close vision and distance vision.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The employee is frequently required to interact with the public and other staff.
Certificates, Licenses Must possess or be eligible to obtain a valid driver's license.
Terms of Employment Salary and work year to be in accord with the approved AMSD salary schedule.
Contract duration per district calendar Evaluation annually Evaluation Performance of duty will be evaluated at least annually in accordance with Aztec School Board Policy.
Physical Rating Level This position will require the employee to function at a Medium physical capacity as defined by Worker's Compensation Statutes.
Medium physical capacity indicates the ability to lift up to 50 pounds occasionally or up to 25 pounds frequently.
Physical Requirement Details Work Actions Finger Dexterity C Sitting F Standing F Walking F Repetitive Motions Hand Right:
F Left:
F Both:
F Foot Right:
F Left:
F Both:
F Grasping:
Hand Right:
F Left:
F Both:
F Fine Manipulation:
Hand Right:
F Left:
F Both:
F Use of Head and Neck Static F Flexing F Rotating F Work Positions Bending F Squatting F Crawling R Climbing F Reaching F Vision C Activities Unprotected Heights R Driving Automotive Equipment R Around Machinery R Temperature Extremes R Noise and Vibration R Hazards R Dust, Fumes, Odors, Chemicals R Balance and Coordination R Definitions:
R = Rarely = 1% to 9% of a 8 hour work day O = Occasionally = 10% to 33% of a 8 hour work day F = Frequently = 34% to 66% of a 8 hour work day C = Continuously = 67% to 100% of a 8 hour work day The above statements are intended to describe the general nature and level of work expected.
They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees in this job classification.
Updated 8/7/2023 Operations/Maintenance Administrative Assistant.
Estimated Salary: $20 to $28 per hour based on qualifications.
9 Aztec, NM Aztec, NM Full-time Full-time Estimated:
$34.
7K - $44K a year Estimated:
$34.
7K - $44K a year AZTEC MUNICIPAL SCHOOL DISTRICT Job Description Operations/Maintenance Administrative Assistant Job
Summary:
Serves as the Administrative Assistant for the Operations/Maintenance Department and provides support to the Deputy Superintendent of Operations.
Reports to:
Deputy Superintendent of Operations Qualifications:
High School diploma or equivalent Minimum of three years of experience Demonstrate accounting Skills Demonstrate organizational Skills Demonstrate communication skills Demonstrate public relations skills Demonstrate Computer Skills Demonstrate project management skills Minimum age of 18 years Ability to perform job responsibilities Must complete a fingerprint background check
Qualifications:
Three years of related experience position Knowledge of Public School Facility Authority (PSFA) procedures and requirements Knowledge of and experience with accounting principles, including internal controls Knowledge and experience with the New Mexico Procurement Code Knowledge of and experience with project management and vendor relations Better than average recommendations from previous employers and/or other professionals familiar with the applicant's personal characteristics and workplace performance Knowledge of I-visions Essential Duties and
Responsibilities:
Follow local, state and federal law, adhere to the State Public Education Department Regulations and follow Aztec School Board Policy Provide secretarial and accounting functions for the Director of Operations and the Maintenance department Welcome all visitors and handle their requests or refer them to appropriate personnel Follow oral and written directions Assists in hiring qualified employees by participating in the interview process and making recommendations regarding the employment of applicants.
Coordinate and maintain records of annual safety inspections on machinery and equipment used by maintenance workers Attend, participate in monthly meetings Assist other Department personnel as needed Act in the capacity of the SchoolDude Administrator and Technology Support Assist with the district auction process Receive equipment and supplies that arrive at the Warehouse Maintain accurate documentation regarding life safety inspections and repairs Communicate effectively and professionally with students, employers, school staff, vendors, parents and the public Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
Work with outside vendors to schedule services and request quotes as needed in the district Prepare purchase orders and purchase requisitions Complete required reports in a timely and professional manner Successfully complete all training programs and all continuing education requirements in a timely and professional manner Coordinate the purchase of needed equipment and supplies to ensure smooth operation of the department Maintains the departments electronic Safety Data Sheets (SDS) Assists with training new employees on various department processes and procedures Organizes and guides facilities department staff to complete tasks including inspections, maintenance repairs, electronic documentation, and/or paperwork Maintain good public relations within the school district and community Pick up and circulate mail Communicates with other employees, departments, administrators, applicants and the public for the purpose of providing information and assistance relating to the Department.
Assign work orders to the proper department personnel and track work progress Event planner and department moral builder Input utility bills into the utility program manager after downloading from the internet and track.
Compile pertinent data to prepare various required state and local reports Answer incoming calls, take messages, and route them to appropriate staff.
Answer incoming calls and handle questions and requests that fall within level of responsibility Compile and report leave requests and absentee reports Order office supplies for department Successfully advances department and district initiatives Handle additional duties as assigned Working Conditions:
Ability to perform tasks quickly and efficiently and follow verbal directions Ability to work in wet, damp, dusty, pollen-filled and windy conditions Ability to work around congested areas Ability to perform assigned duties under adverse weather conditions Ability to maintain working relationship with a variety of personalities and temperaments amount other school personnel, students and public Ability to work a flexible work schedule around job responsibilities Ability to be mobile in a crowd Ability to wear protective gear as needed Supervisory
Responsibilities:
None Confidentiality:
Due to the sensitive nature of this position the highest degree of confidentiality is required.
Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed above and below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.
Education and/or Experience Please see Qualifications Communication and Language Skills Ability to read, interpret general accounting periodicals, journals, technical procedures, or governmental regulations Ability to assist with the preparation of reports, correspondence, and grants.
Ability to effectively present information and respond to questions from groups of staff, students, peers and community.
Mathematical Skills Ability to work with basic mathematical concepts Other Skills and Abilities Ability to establish and maintain effective working relationships with students, peers, parents and community.
Ability to communicate clearly and concisely Ability to use computers and other technology to accomplish job responsibilities Ability to perform tasks quickly and efficiently and follow verbal directions Ability to perform tasks quickly and efficiently and follow verbal directions Ability to work around congested areas Ability to work a flexible work schedule around job responsibilities Ability to be mobile in a crowd Communication and Language Skills Ability to read, analyze and interpret general accounting periodicals, journals, technical procedures, or governmental regulations.
Ability to assist with the preparation of reports, correspondence, and grants.
Ability to effectively present information and respond to questions from groups of staff, students, peers and community.
Mathematical Skills Ability to work with basic mathematical concepts.
Other Skills and Abilities Ability to establish and maintain effective working relationships with students, peers, parents, and community; ability to communicate clearly and concisely.
Ability to use computers and other technology to accomplish job responsibilities.
Ability to perform tasks quickly and efficiently and follow verbal directions.
Ability to work around congested areas.
Ability to work a flexible work schedule around job responsibilities.
Ability to be mobile in a crowd.
Analytical and Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret a variety of technical instructions in written, verbal or diagram form, and deal with several abstract variables.
Temperaments Ability to teach others, work with people, and influence people in their opinions, attitudes, and judgments.
Ability to perform a variety of duties.
Ability to work with people who express conflicting opinions.
Ability to solve problems, make sound judgments, and reach conclusions.
Ability to express personal feelings professionally, and perform effectively under stress.
Physical Attributes The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to stand, walk, talk or hear, and use hands and fingers to handle, type or feel.
The employee may occasionally sit, climb or balance, stoop, kneel, crouch, or crawl, and reach with hands and arms.
Specific vision abilities required by this job include close vision and distance vision.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The employee is frequently required to interact with the public and other staff.
Certificates, Licenses Must possess or be eligible to obtain a valid driver's license.
Terms of Employment Salary and work year to be in accord with the approved AMSD salary schedule.
Contract duration per district calendar Evaluation annually Evaluation Performance of duty will be evaluated at least annually in accordance with Aztec School Board Policy.
Physical Rating Level This position will require the employee to function at a Medium physical capacity as defined by Worker's Compensation Statutes.
Medium physical capacity indicates the ability to lift up to 50 pounds occasionally or up to 25 pounds frequently.
Physical Requirement Details Work Actions Finger Dexterity C Sitting F Standing F Walking F Repetitive Motions Hand Right:
F Left:
F Both:
F Foot Right:
F Left:
F Both:
F Grasping:
Hand Right:
F Left:
F Both:
F Fine Manipulation:
Hand Right:
F Left:
F Both:
F Use of Head and Neck Static F Flexing F Rotating F Work Positions Bending F Squatting F Crawling R Climbing F Reaching F Vision C Activities Unprotected Heights R Driving Automotive Equipment R Around Machinery R Temperature Extremes R Noise and Vibration R Hazards R Dust, Fumes, Odors, Chemicals R Balance and Coordination R Definitions:
R = Rarely = 1% to 9% of a 8 hour work day O = Occasionally = 10% to 33% of a 8 hour work day F = Frequently = 34% to 66% of a 8 hour work day C = Continuously = 67% to 100% of a 8 hour work day The above statements are intended to describe the general nature and level of work expected.
They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees in this job classification.
Updated 8/7/2023 Operations/Maintenance Administrative Assistant.
Estimated Salary: $20 to $28 per hour based on qualifications.
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